Salaried Employees Need to Submit Investment, Expenditure Proofs to Employer to Avoid Full TDS on Salary

As the financial year progresses, salaried employees need to submit investment and expenditure proofs to their employers to avoid full Tax Deducted at Source (TDS) on their salary. This process is crucial for optimizing tax liabilities and ensuring that employees receive their rightful tax benefits. Understanding the intricacies of this requirement can help employees navigate the tax landscape more effectively.

Also Read-Save Money on Your Taxes: Tips for Income Tax Saving

Early submission of investment proofs allows employers to adjust TDS calculations accurately, preventing unnecessary deductions from salaries. Without these proofs, employers are mandated to deduct the maximum possible TDS, which can significantly impact an employee’s take-home pay. Therefore, timely and accurate submission is essential for financial well-being.

Understanding TDS on Salary.

TDS, or Tax Deducted at Source, is a mechanism where your employer deducts taxes from your monthly salary before paying it to you. They calculate TDS based on your declared taxable income and investments under India’s Income Tax laws. The deducted tax is then deposited with the government on your behalf.

If you fail to submit your investment and expenditure proofs, your employer assumes you haven’t made any tax-saving investments. This results in higher TDS deductions as your employer calculates tax on your gross salary instead of factoring in deductions. While you may claim a refund later while filing your Income Tax Return (ITR), it can be a lengthy process, impacting your monthly cash flow.

Understanding the Importance of Submitting Proofs.

Employees who opt for the old tax regime must provide investment proofs to claim various exemptions and deductions. Without these proofs, employers are mandated to deduct the maximum possible TDS from the employee’s salary, potentially leading to higher tax outgo. On the other hand, those who choose the new tax regime are not required to submit such proofs, as this regime offers fewer exemptions and deductions but benefits from lower tax rates.

Key Differences Between Old and New Tax Regimes.

Employees Required to Submit Investment Proofs.

Not all salaried individuals need to submit proofs. Here’s who must do so to benefit from tax-saving deductions.

Eligibility Criteria.

• Old Tax Regime: If you’ve opted for the old tax regime, you’re eligible for various exemptions and deductions such as those under Section 80C, 80D, and more. Submitting proofs ensures your employer deducts TDS accordingly.
• New Tax Regime: Most deductions are not available under the new regime, so submission of proofs isn’t necessary unless it’s for specific allowances such as NPS contributions made by your employer.

Detailed Overview of Tax-Saving Investments and Deductions.

1. Section 80C Investments.

Section 80C of the Income Tax Act, 1961, is one of the most popular and comprehensive avenues for tax savings, allowing you to claim a deduction up to Rs 1.5 lakh in a financial year. Below are some of the most common and beneficial investment products covered under Section 80C:

1. Employee Provident Fund (EPF).
   • A mandatory retirement savings scheme for salaried individuals, where both employer and employee contribute.
   • The employee’s contribution qualifies for deductions under Section 80C.
   • The interest and maturity proceeds may be tax-free if certain conditions (like continuous service of five years) are met.
2. Public Provident Fund (PPF).
   • A government-backed savings scheme offering a fixed but periodically revised interest rate.
   • Comes with a 15-year lock-in (though partial withdrawals are allowed after certain years).
   • Interest earned is tax-free, and deposits are deductible under Section 80C.
3. Equity-Linked Savings Scheme (ELSS).
   • A type of mutual fund that primarily invests in equity (stocks).
   • Comparatively shortest lock-in among tax-saving instruments (3 years), offering potential for higher returns but also a higher risk.
   • Can be done either as a lump sum or monthly Systematic Investment Plan (SIP).
4. Unit Linked Insurance Plan (ULIP).
   • A combination of life insurance and market-linked investment options (either debt, equity, or balanced).
   • Offers flexibility to switch between funds depending on risk appetite.
   • Premiums paid are eligible for deduction under Section 80C; maturity proceeds can also be tax-exempt if certain conditions are met.
5. National Savings Certificate (NSC).
   • Offered by the Post Office, it provides a fixed interest rate (revised quarterly).
   • Typically comes with a 5-year maturity period, suitable for risk-averse investors.
   • Interest earned is deemed to be reinvested (except the last year’s interest), thus increasing the eligible deduction for subsequent years.
6. Tax-Saving Fixed Deposits.
   • Certain banks and post offices offer 5-year tax-saving FDs, which come with a mandatory lock-in.
   • Relatively safe investments, with interest typically taxable.
   • The principal amount deposited qualifies for deductions under Section 80C.
7. Children’s Tuition Fees.
   • Tuition fees (excluding any development fees or donations) for up to two children can be claimed.
   • Ensure that you maintain fee receipts to submit as proof to your employer.

Key Takeaway: You have ample options under Section 80C, but remember the combined limit is Rs 1.5 lakh. Hence, diversification and planning are crucial to maximize returns while optimizing tax savings.

2. Section 80D: Health Insurance Premiums & Medical Expenses.

Investing in health insurance is not only a step toward protecting oneself and family but also a prudent tax-saving tool:

1. Self, Spouse, and Dependent Children.
   • You can claim a deduction of up to Rs 25,000 on premiums paid for self, spouse, and dependent children.
   • This limit also includes expenses of up to Rs 5,000 on preventive health check-ups.
2. Parents (Senior Citizens and Non-Senior Citizens).
   • If parents are below 60 years, you can claim an additional Rs 25,000 for their health insurance premium.
   • If they are 60 years or older, the additional deduction goes up to Rs 50,000 (parent’s age proof may be needed).
3. Medical Expenditure for Very Senior Citizens.
   • If your senior citizen parents (aged 80 or above) are not covered under health insurance, you can claim the same limit (up to Rs 50,000) for medical expenses incurred on their treatment.

Proof Required: Keep premium receipts, policy documents, and any relevant medical bills, especially if you’re claiming for medical expenses directly.

3. Section 80CCD(1B): Additional Deduction for NPS.

The National Pension System (NPS) is a government-sponsored pension scheme, offering an additional deduction of up to Rs 50,000 in Section 80CCD(1B). This is over and above the Rs 1.5 lakh limit under Section 80C.

1. Tier-I NPS Account.
   • The primary pension account with restrictions on withdrawal until a certain age, typically 60 years.
   • Investments in Tier-I can secure you both Section 80C (as part of 80CCD(1)) and the extra Rs 50,000 under 80CCD(1B).
2. Tax Benefits.
   • The contributions made by the employer to your NPS account are not included in your taxable income (up to a certain limit).
   • At maturity, a portion of the corpus can be withdrawn tax-free; the remaining is used to purchase an annuity.

Proof Required: Usually a transaction statement from the NPS portal or a certificate showing your contributions serves as proof for the deduction.

4. Section 80TTA/80TTB: Interest on Savings Accounts/Deposits.

1. Section 80TTA.
   • Individuals and Hindu Undivided Families (HUFs) can claim up to Rs 10,000 as a deduction for interest income on savings accounts (Banks or Post Offices).
   • Any amount above Rs 10,000 is taxable at your marginal rate.
2. Section 80TTB.
   • For senior citizens (60 years and above), this deduction limit on interest income extends up to Rs 50,000 per year. This covers interest on savings accounts, fixed deposits, and recurring deposits.

Proof Required: Bank interest certificates or passbook entries reflecting the interest credited need to be submitted.

5. House Rent Allowance (HRA): Section 10(13A).

If you live in rented accommodation, you can claim House Rent Allowance (HRA) deduction under Section 10(13A) of the Income Tax Act:

1. Rent Receipts Required.
   • Typically, you need to provide monthly or quarterly rent receipts and possibly a rental agreement.
   • If your annual rent exceeds Rs 1 lakh, the landlord’s PAN is usually mandatory.
2. Calculation of HRA.
   • The exempt portion of HRA is limited to the least of the following:
     • Actual HRA received from the employer.
     • 50% of salary if living in a metro city (40% for non-metro).
     • Actual rent paid minus 10% of salary.
3. Tax Savings.
   • HRA exemption can significantly reduce your taxable salary. Ensure you provide correct documents to avoid TDS deduction at higher rates.

6. Home Loan Benefits: Section 24 & Section 80C.

1. Interest on Home Loan (Section 24).
   • For a self-occupied property, you can claim a deduction of up to Rs 2 lakh annually on the interest portion of your home loan.
   • If the property is rented out, the entire interest can be claimed as a deduction, subject to certain conditions and limits on set-off against income from other heads.
2. Principal Repayment (Section 80C).
   • The principal portion of the home loan EMI qualifies under Section 80C (within the Rs 1.5 lakh limit).
   • Remember that you cannot sell the property for 5 years from the date of possession or you risk losing the deduction benefits.
3. Additional Deductions (Section 80EE & 80EEA).
   • First-time homebuyers may claim additional interest deductions (Rs 50,000 under 80EE for loans up to Rs 35 lakh, property cost up to Rs 50 lakh; additional Rs 1.5 lakh under 80EEA for affordable housing). Check specific conditions.

Proof Required:

• Home loan interest certificate from the bank or financial institution.
• Statement of principal repayment.
• Possession documents or allotment letters, if requested.

7. Additional Sections for Consideration.

1. Section 80G: Donations to Charitable Organizations.
   • Donations to approved charities or relief funds can be claimed as deductions (50% or 100% of the donated amount, depending on the organization).
   • Requires a receipt containing the PAN of the trust/organization.
2. Section 80E: Education Loan Interest.
   • The interest paid on education loan for higher studies (self, spouse, children, or a student for whom you are a legal guardian) can be deducted.
   • Deduction is available for 8 consecutive years starting from the year the repayment begins.
3. Section 80U: Deduction for Disability.
   • Available to individuals with a certain percentage of disability, subject to certification from a medical authority.
   • Fixed deduction amounts can apply, irrespective of actual expenses, subject to meeting the criteria.

How to Submit Investment Proofs.

The process of submitting investment proofs involves several steps to ensure accuracy and compliance.

Step-by-Step Guide.

1. Gather Necessary Documents: Collect all relevant investment and expenditure documents, such as:
   • Section 80C Investments: Life Insurance Premiums, ELSS Funds, PPF, NSC, etc.
   • Section 80D: Health Insurance Premiums.
   • Section 80E: Interest on Education Loans.
   • HRA: Rent receipts if applicable.
2. Fill Out the Declared Forms: Employers typically provide forms like Form 12BB or require submissions through their internal systems.
3. Submit Before Deadline: Ensure submission before the employer-specified deadline, usually by March, to prevent excess TDS deductions.
4. Verify Submission: Confirm that the employer has received and processed the proofs to adjust TDS accordingly.

Submission Methods.

• Online Portals: Many organizations have digital platforms where employees can upload scanned copies of their proofs.
• Email Submissions: Some employers allow proof submissions via email attachments.
• Physical Submissions: In cases where digital submission isn’t feasible, physical documents may be submitted to the HR or finance department.

Example of Submission Process.

Consequences of Not Submitting Proofs.

Failure to submit investment and expenditure proofs can lead to significant financial repercussions.

Potential Impacts.

• Increased TDS Deductions: Without proofs, employers deduct the maximum TDS, reducing the employee’s in-hand salary for the last three months of the financial year.
• Loss of Tax Benefits: Eligible deductions and exemptions cannot be claimed at the employer level, leading to higher taxable income.
• Refund Delay: Employees may have to wait for refunds during the income tax filing process, which can be time-consuming and uncertain.
• Operational Hassles: Correcting TDS post-financial year requires additional paperwork and coordination with the employer and tax authorities.

Example Scenario.

An employee opts for the old tax regime but fails to submit investment proofs by March. Consequently, full TDS is deducted from their salary from January to March. While the employee can claim these deductions during tax filing, the immediate financial strain caused by excess TDS can be burdensome.

Latest Changes in Tax Regulations.

Recent amendments and introductions in tax laws aim to simplify the tax process and provide relief to salaried employees.

Introduction of Form 12BAA.

The Central Board of Direct Taxes (CBDT) introduced Form 12BAA to allow employees to declare TDS and Tax Collected at Source (TCS) from non-salary income sources. This form helps in adjusting TDS from salary against taxes already paid from other income, thereby reducing the overall tax deduction.

Benefits of Form 12BAA.

• Comprehensive Tax Declaration: Employees can provide details of all income sources, ensuring accurate TDS calculations.
• Avoid Double Taxation: Prevents the scenario where TDS is deducted twice on the same income from different sources.
• Streamlined Tax Process: Simplifies the overall tax compliance process for employees with multiple income streams.

Amendment in Form 24Q and Form 16.

The amendment allows employers to consider TDS/TCS already deducted from additional income sources when calculating salary TDS, ensuring that employees are not subjected to double deductions.

Effective Dates.

• Form 12BAA: Introduced on October 15, 2024.
• Amendments in Forms 24Q and 16: Effective from January 1, 2025.

These changes are designed to enhance tax compliance and provide greater accuracy in TDS calculations.

Strategies to Optimize Tax Deductions.

Effective tax planning involves strategic investments and timely submissions. Here are some strategies to maximize your tax benefits:

Maximize Section 80C Deductions.

Invest up to ₹1.5 lakh in eligible instruments such as:

• Employee Provident Fund (EPF)
• Public Provident Fund (PPF)
• Equity Linked Savings Scheme (ELSS)
• National Savings Certificate (NSC)
• Life Insurance Premiums

Utilize Other Deduction Sections.

• Section 80D: Health insurance premiums.
• Section 80E: Interest on education loans.
• Leave Travel Allowance (LTA): Minimum travel expenses within India.

Plan Investments Throughout the Year.

Avoid last-minute investments by:

• Regular Monitoring: Keep track of investment performance and eligibility.
• Annual Financial Planning: Allocate a portion of your income towards tax-saving instruments from the beginning of the fiscal year.

Example of Investment Allocation.

Frequently Asked Questions (FAQ)

1. Who is required to submit investment proofs to their employer?

Employees who opt for the old tax regime must submit investment and expenditure proofs to claim deductions and exemptions, thereby avoiding full TDS deductions. Those under the new tax regime do not need to submit proofs as most deductions are not applicable.

2. What happens if I don’t submit investment proofs on time?

Failing to submit proofs results in the employer deducting the maximum TDS from your salary for the remaining months of the financial year. Although you can claim these deductions during tax filing, it leads to immediate financial strain.

3. Can I still claim tax deductions if I miss the submission deadline?

Yes, you can claim eligible deductions while filing your Income Tax Return (ITR). However, you will have to wait for the refund, which can be time-consuming and uncertain.

4. What is Form 12BAA and how does it help?

Form 12BAA allows employees to declare TDS and TCS from non-salary income sources, enabling employers to adjust salary TDS accordingly. This prevents double taxation and ensures accurate tax deductions.

5. Are there any updates to the TDS process for the financial year 2024-25?

Yes, the introduction of Form 12BAA and amendments to Forms 24Q and 16 simplify the TDS process by considering deductions from non-salary income, thereby reducing the overall tax burden on employees.

Latest Studies and Insights

Recent studies have highlighted the importance of timely submission of investment proofs for accurate tax deductions. According to tax specialists, not every employee needs to submit investment documentation, primarily those who opt for the new tax regime. Moreover, the introduction of Form 12BAA has streamlined the process, ensuring that employees with multiple income sources can manage their taxes more efficiently.

Finance experts suggest that employees should begin their tax planning in April to identify eligible investments and avoid last-minute stress. Keeping receipts, account statements, and policy documents ready throughout the year can facilitate smooth submissions before deadlines.

Practical Tips for Employees

• Start Early: Begin tax planning at the start of the financial year to allocate funds towards eligible investments.
• Maintain Records: Keep all investment and expenditure documents organized and accessible for easy submission.
• Utilize Employer Portals: Leverage online systems provided by employers for submitting proofs to save time and ensure accuracy.
• Consult Professionals: If unsure about eligible deductions, consult a financial advisor or tax expert to maximize benefits.
• Monitor Deadlines: Be aware of submission deadlines to prevent excess TDS deductions.

Conclusion:

For salaried employees, submitting investment and expenditure proofs is a pivotal step in managing tax liabilities effectively. By adhering to submission deadlines and making informed investment decisions, employees can optimize their take-home salary and ensure compliance with tax regulations. The introduction of forms like 12BAA and amendments to existing tax processes further simplify this procedure, making it easier for employees to navigate the complexities of taxation. Proactive tax planning and timely document submission are essential strategies for financial health and stability.

Disclaimer: The information provided in this article is for general informational purposes only and does not constitute financial or legal advice. Readers are advised to consult with a professional tax consultant or financial advisor for personalized guidance.

C.K. Gupta

Hello, I am C.K. Gupta Founder of Taxgst.in, a seasoned finance professional with a Master of Commerce degree and over 20 years of experience in accounting and finance. My extensive career has been dedicated to mastering the intricacies of financial management, tax consultancy, and strategic planning. Throughout my professional journey, I have honed my skills in financial analysis, tax planning, and compliance, ensuring that all practices adhere to the latest financial regulations. My expertise also extends to auditing, where I focus on maintaining accuracy and integrity in financial reporting. I am passionate about using my knowledge to provide insightful and reliable financial advice, helping businesses optimize their financial strategies and achieve their economic goals. At Taxgst.in, I aim to share valuable insights that assist our readers in navigating the complex world of taxes and finance with ease.